Employment

Job Title: Administrative Assistant

Location: Saskatoon, SK  1520 17TH STREET WEST

Our commitment to bold actions and our excitement for the future has shaped A2SKI Industrial into the powerhouse it is today. We’re driven by the belief that we can make a significant impact, not just within our industry but across the globe, all while prioritizing sustainability. Our vision is clear: to build a company that?not only challenges the norm but also fosters a sense of family among our team and extends that warmth and inclusivity to the communities we serve. Together, we’re building more than just a business; we’re creating a legacy of positive change and mutual growth.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide comprehensive administrative support to our executive, project managers, and other team members, contributing to the smooth operation of our projects. This role requires excellent communication skills, proficiency in office software, and the ability to multitask effectively in a fast-paced environment.

Responsibilities:

1.     Office Management

• Greet visitors, answer incoming calls, and respond to emails in a professional and timely manner. 
• Maintain office supplies inventory by checking stock, anticipating needs, placing and expediting orders, and verifying receipt of supplies. 
• Ensure the office environment is clean, organized, and presentable always. 

2.    Administrative Support

• Assist project managers with scheduling meetings, coordinating travel arrangements, and preparing expense reports. 
• Prepare and distribute project-related documents, including meeting agendas, minutes, and presentations. 
• Organize and maintain electronic and paper filing systems, ensuring easy access to important documents and records. 
• Assist with data entry, document formatting, and other clerical tasks as needed. 
• Organize and submit expenses for A2SKI executives. 

3.    Project Support

• Collaborate with project teams to track project milestones, deadlines, and deliverables. 
• Compile and distribute project progress reports, highlighting key achievements, challenges, and action items. 
• Assist with the preparation and submission of project-related documentation, such as permits, RFIs, and change orders. 
• Liaise with subcontractors, suppliers, and other stakeholders to facilitate communication and resolve issues as they arise. 
• Travel and Accommodation arrangements 

4.     Safety and Compliance

• Support the implementation of safety protocols and procedures on construction sites, including maintaining safety records and arranging safety training sessions.
• Ensure compliance with company policies, industry regulations, and contractual requirements. 

Qualifications:

• Office Administration Certificate or equivalent with at least 2 years of experience
• Proven experience as an administrative assistant or office administrator in the construction or related industry is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications. 
• Strong organizational skills with the ability to prioritize tasks and manage time effectively. 
• Excellent communication skills, both verbal and written, with a professional and courteous demeanor. 
• Attention to detail and accuracy in data entry, record-keeping, and document preparation. 
• Ability to work independently with minimal supervision and collaborate effectively in a team environment. 
• Knowledge of safety protocols and procedures in a construction setting is an asset.

A dedicated employment equity initiative is in place, we encourage candidates from Peter Ballantyne Cree Nation and other Indigenous people (First Nations, Metis, or Inuit) to apply. Those who wish to qualify under this initiative must self-identify.

Candidates are encouraged to go to the A2SKI Job Applications page: a2skiindustrial.easyapply.co or resumes@pbgoc.com